How to apply:

Apply through our online application form. The online form is available here.

1. Before applying, read through this page and any additional guidance.
2. You will need to have the following documents ready:
   1. Membership numbers
   2. Budget (from template)
3. Fill out the online grant form completely, attach required documents, and hit submit. Make sure to check the box to get an email receipt so that you can confirm submission.

Section 1: General Information

This section asks for basic information regarding your group that should already be available from your group’s records.

Section 2: Project/Activity Information

In this section, you will describe the project(s) or activities for which you are requesting financial support. We want to understand why these activities/projects are important and how they will impact students.

Section 3: Resources

In this section, you will detail the finances and resources required for your proposed projects/activities. You will need to fill out and upload the Grant Budget template provided on the Grant web page. See the instructions below.

Section 4: Additional Comments

Here you may include any additional information that will help us understand how a grant will help your group and demonstrate any additional attempts to get funding. In this section, you will also find the        option to upload additional documents including any agreements with providers, comparison quotes, or plans for equipment.

 

Grant Budget Template

Grant Budget Template Instructions:

Using the template provided in the link above, you must provide a full breakdown of the costs of all projects/activities for which you are requesting funding.  This breakdown should cover all expenses for the projects/activities and any funds/income from your group or external sources that will be used to fund the projects/activities. The form will automatically sum the expenses and subtract the income/funds, leaving a remaining balance. This balance is the amount you should apply for from the Student Groups Grant. 

Expenses: On the left side of the template, you should list the expenses or costs of the projects/activities. Expenses may include location and equipment hire, physical items, transport, services, fees, additional insurance, registrations, etc. You will need to include a description of the item, quantity needed, and price.  

• For each expense, please list the item and include the manufacturer. provider, or location where appropriate.
• List the quantity—do not leave this blank or it will not calculate correctly.
• List the price, including VAT—be as accurate as possible and include decimal points (pence) where necessary.

Each category of expense will total, and the sum of all the expenses will total at the bottom as the “Total Project Cost”.

Income Contributions: On the right side of the template, you should list the income that your group will contribute to the projects/activities. Contributions may include income from membership/subscription, ticket sales, entry prices, income from general fundraising activities, donations from external sources, external grants, special discounts, etc. You will need to include a description of the type of contribution, the quantity, and amount. 

• For each contribution, please list the item and include the provider where appropriate.
• List the quantity (the number of that type of contribution)—do not leave this blank or it will not calculate correctly.
• List the amount —be as accurate as possible and include decimal points (pence) where necessary.

Each category of income will total and the sum of all incomes will total at the bottom as the “Total Income Contributions”.

HISA Grant: The last total (in yellow) will calculate automatically, but you should double check the figures to make sure you have filled out the sheet correctly. This will be the total expenses of your projects/activities minus the total income contributions.  This is the amount you should apply for the Student Groups Grant application.

In Kind Contributions: The application will ask you to list any in-kind contributions as we recognize that you may be arranging for important contributions to your projects/activities that are not financial. In-kind contributions include volunteer hours from members or external parties, donated goods, free use of equipment or location, etc. In short, in-kind contributions cover anything that does not have an associated cost.   

What Happens Next?

If your application is approved, you will be notified by email regarding the amount that has been approved and the steps needed to claim your funds. We do not simply deposit funds into your account. Instead, you will be required to submit an invoice, submit an order to be placed, or submit receipts for reimbursement.  Instructions on this process can be found in the next chapter.

If your application is not successful, we will attempt to offer an explanation and can provide support and suggestions to look for alternative funding.  You may also reapply during the next open grant round.