Grants:

• Student Groups Grant:  Usually offered Autumn and Spring 
• Additional funding may be available for Freshers and End-of-Year activities. Please email HisaActivities@uhi.ac.uk to inquire.

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Student Groups Grants

The Highlands and Islands Students’ Association may provide grants throughout the year for clubs and societies. These grants are provided to help support groups to  provide experiences for the student population.

• Clubs and societies should work to become financially self-sufficient.
• We cannot guarantee funds and student groups must not raise invoices if they don’t have sufficient income to cover them.

The Student Groups grants will be offered at set times throughout the academic year. The frequency and timing of the grants will depend on factors like available funds and the needs of clubs and societies.  When possible, grants will be offered near the beginning of each term.

Applications will only be accepted during the application window.Clear application timeframes will allow us to support the year-long activities of your clubs and societies more effectively.

We encourage you to apply if future activities or a project can’t take place without this grant funding, or if you don’t have sufficient finances from your own fundraising attempts. If you have non-grant funds available from fundraising or from memberships, please clearly explain why you are not able to use these for the requested purpose.

What can you apply for?

You can request funding for:

• Costs relating to activities, projects, or events that support the Aims and Objectives of your group.
• Maintenance costs
• Equipment* (See the section on Equipment)
• Coaching/Instructor fees** (See the section on Quotes)
• Facility hire
• Food and non-alcoholic beverage for an event

You cannot request funding for:

• Alcohol, bar hire, pub or disco vouchers
• Non-specific general costs
• Charity, religious, or political donations
• Debt, overdraft
• Expenses outside the activities of the club/society
• Property for an individual

*Equipment: Applications to purchase equipment and other non-consumable goods must include additional documentation detailing how it will be stored, maintained, and made available for the use of members.

• Storage and maintenance agreements must include provision for non-term times including public holidays, college closures, term breaks, etc.
• Applications for equipment purchases of more than £100 an item must be accompanied by three quotes to demonstrate good value.
• Groups must declare any intent to purchase equipment from an individual or non-trading organization.
• If a purchase is approved, the group is responsible for following the policy on equipment.
• No equipment purchased through the Student Groups Grant can be resold or donated without the written approval of the Community Engagement Manager.

**Quotes: When paying fees for an individual (coach, trainer, speaker, etc.), please provide 2 additional quotes of similar services to demonstrate you have sought good value. When purchasing equipment greater than £100, please provide 2 additional quotes to demonstrate good value. Comparison quotes can be obtained by taking screenshots of online prices or receiving an email or other written communication of fees.

Comparison quotes and Equipment arrangements may be attached as a document in the “Additional Documents” section of the online application.

 

Unless otherwise noted, all internal grants are subject to the following terms:

• Submissions can only be made by presidents or treasurers.
• Funding will be awarded on a case-by-case basis.
• Only affiliated groups may apply for the Student Group Grants.
• Groups may submit ONE application for each grant cycle.
• A single application can include requests relating to multiple events, projects, activities.
• If your group is in deficit, you may not be eligible to apply for grant funding. In this instance, please contact us immediately.
• Grant funding can only be used for what it was awarded for. Any changes to the expenditure of grant funds must be approved by the Community Engagement Manager. The Students’ Association will retain any surplus funds, should the grant exceed the cost of the approved activities, for future grants.
• Grant funding cannot be rolled over to the next academic year.
• You can make a purchase using a combination of grant and non-grant funding.
• If there is a personal or family interest in the supply of any goods or services, this must be declared to the Community Engagement Manager.  Two outside quotes will need to be obtained and provided to demonstrate best value.
• If you are purchasing equipment above £100 an item, you must also submit two additional quotes to prove you are getting good value for the item you have identified.